EZ Pay Policies and General Information

PRIVACY

We are committed to protecting your privacy and any personal information that you supply to us. We will only use your name and contact information internally. It will never be sold or released to third parties.

CREDIT CARD SECURITY

We do not collect or store any credit card information on our site or anywhere within our database system. All payment processing is done through a secure payment gateway. When you enter your credit card number, it is sent via encrypted transmission directly to the credit card processing center. The charge is accepted or declined and then you are returned to our website. We never receive or see your credit card account informaiton.

EVENT RESERVATIONS

For Event Reservations, no tickets are issued. You are making a reservation. Please check in at the door. We suggest you bring a copy of the Order Confirmation.

DELIVERY OF GOODS

We do not operate a fulfillment service or do any shippping. Please pick up your items at the designated area. Please see details in the item description of your purchase for delivery and/or pick up information.

Athletic Booster Club
We will contact you to make arrangements to get your products to you. Thank you for your support!

CUSTOMER SERVICE

Please visit the Contact Us page and contact the specific department.

Parish EZpay Posting Guidelines

2008-2009

www.parishEZpay.com website is a great resource that can be used for any purchase transaction -- party fees, lunch purchases for parent meetings, tickets, merchandise orders, etc. The site simplifies the collection of money by allowing parents to pay for items using credit or debit cards.

TIMING: Three (3) weeks before you want event sales to begin, send your request to Julia Nicol, Website Coordinator, at and Amy Ariagno, Parent Association, Treasurer, , with the pertinent event information as you want it to appear and any graphics or other images.

EVENT TICKETS and/or MEALS - Sales should typically begin 3 weeks before the event. With 3 week set-up for EZpay, send your request 6 weeks before the event.
MERCHANDISE and MEMBERSHIPS - Determine when sales should begin and add 3 weeks for EZpay set-up.
MAJOR FUND-RAISING EVENTS (Tennis Tournament, Freaky Friday, GALA, and Spring Picnic), please allow at least 6-7 weeks to design an effective store page and event promotion

If you provide graphics or other images, please ensure that they are public domain (e.g., free clip art) or that you have authority to provide them for posting to the web. PESPA respects the copyrights of others. We must rely on you to verify that PESPA has the authority or right to post any images you provide.

PRICING AND FEES: The following costs are incurred for EZpay transactions and so be sure to factor these in when pricing your event.

For single grade-level or classroom events, the EZpay set-up fee is $25 for 1 to 3 purchase selections.
For events offered to the entire school community, campus or division, please check with Julia Nicol, for set up costs.
A 3% credit card processing fee is charged for each transaction.
Sales tax of 8.25% applies. Please contact Amy Ariagno, to determine if your event/item is subject to sales tax.

INFO TO INCLUDE FOR EZ PAY WEB POSTINGS (see EXAMPLE of EZpay REQUEST below):

The five W's: Who, What, When, Where, Why and Other Details for the event/merchandise.
Price: When setting your price, remember to factor in the EZ Pay Fees and sales tax if it applies.
Purchase Options: Keep it simple and allow no more than 3 choices, if possible.
Delivery or Pick Up information: How and where does the purchaser get the merchandise?
Contact for Questions: Include contact name, email address, and phone number
Start and End Dates for Transactions: Purchases connected to an event typically occur 2-3 weeks preceding an event and close 24 hours before the event. Purchases of merchandise and memberships can continue throughout the year.

WHAT HAPPENS NEXT:

Julia Nicol, will email you the link to your "store" page once it is created.
Once your site is open and accepting purchases, Amy Ariagno, , PA Treasurer, will email copies of the EZpay transaction invoices to you.
It is the Event Coordinator's responsibility to track all purchases and expenses, distribute purchases (merchandise, lunches, tickets) and provide a summary statement to Amy Ariagno, , PA Treasurer when requesting reimbursement of expenses. (See EXAMPLE of EZpay SUMMARY below.)

OTHER IMPORTANT INFO:

Be sure to confirm your information before providing. The written information you send will appear on the website as is with no additional editing. Additional fees may apply to correct information already posted on the website.
RETURNS are not allowed on the EZpay site.
REIMBURSEMENT. The EZpay site does not handle reimbursements. The parent in charge of the sale will pay the vendor and will be reimbursed by the Parents Association by completing the Request for Payment/Reimbursement form.
DELIVERY. The contact person is responsible for delivery of items purchased.
Reimbursement cannot exceed Net EZpay Proceeds.

EXAMPLE of EZpay REQUEST:

WHO: Parents of Seniors (Class of 2009)

WHAT: Orientation Luncheon

WHEN: Wednesday, Aug 22 from 11 AM - 1 PM

WHERE: Large Meeting Room at Midway Campus. (include map link if appropriate)

WHY: to discuss the busy year ahead for Seniors

OTHER DETAILS: Speakers? Permission Slip? Car Pools? What to Bring?

PRICE: $7 (Remember to include the 3% credit card fee and 8.25% sales tax if applicable.)

PURCHASE DETAILS: Sandwich Selection: (1)Smoked Turkey (2)Ham (3)Roast Beef. Lunch comes with chips + apple. Drinks and Dessert will be provided. Lunch purchase NOT required to attend.

CONTACT: Super Mom, (214) 111-1111, supermom@yahoo.com

TARGET POSTING: open Wed Aug 8; close Monday Aug 20 at midnight.

EXAMPLE of EZpay SUMMARY:

Price of EZpay item: $7

# of Items Sold: 25

Gross EZpay Proceeds: $175

Less 3% Credit Card Fee: 3% x 175 = $5.25
Less Set up Fee: $25

Net EZpay Proceeds: ($175 - $5.25 - $25) = $144.75

Requested Reimbursement (attach Receipt) : $______________ * (note: Reimbursement cannot exceed Net EZpay Proceeds)